All homeowners are welcome to attend the Quarterly Board Meetings.
Meetings are held the second Thursday of January, April, July, and October at 7:00 pm at Shepherd of the Woods Lutheran Church located right next door to Fawn Ridge.
If you would like to speak at the meeting, you must submit, in writing via email or letter, your request two weeks prior to the meeting so your time can be added to the printed agenda.
Please send your request to [email protected] or mail to Fawn Ridge Community Association, Inc. – 9739 Fawn Brook Circle North – Jacksonville, FL 32256.
Florida Statute 720.303 – Association powers and duties; meetings of board; official records; budgets; financial reporting; association funds; recalls
(2) BOARD MEETINGS
(a) A meeting of the board of directors of an association occurs whenever a quorum of the board gathers to conduct association business. Meetings of the board must be open to all members, except for meetings between the board and its attorney with respect to proposed or pending litigation where the contents of the discussion would otherwise be governed by the attorney-client privilege. A meeting of the board must be held at a location that is accessible to a physically handicapped person if requested by a physically handicapped person who has a right to attend the meeting. The provisions of this subsection shall also apply to the meetings of any committee or other similar body when a final decision will be made regarding the expenditure of association funds and to meetings of any body vested with the power to approve or disapprove architectural decisions with respect to a specific parcel of residential property owned by a member of the community.
(b) Members have the right to attend all meetings of the board. The right to attend such meetings includes the right to speak at such meetings with reference to all designated items. The association may adopt written reasonable rules expanding the right of members to speak and governing the frequency, duration, and other manner of member statements, which rules must be consistent with this paragraph and may include a sign-up sheet for members wishing to speak. Notwithstanding any other law, meetings between the board or a committee and the association’s attorney to discuss proposed or pending litigation or meetings of the board held for the purpose of discussing personnel matters are not required to be open to the members other than directors.
(c) The bylaws shall provide for giving notice to parcel owners and members of all board meetings and, if they do not do so, shall be deemed to provide the following:
1. Notices of all board meetings must be posted in a conspicuous place in the community at least 48 hours in advance of a meeting, except in an emergency. In the alternative, if notice is not posted in a conspicuous place in the community, notice of each board meeting must be mailed or delivered to each member at least 7 days before the meeting, except in an emergency. Notwithstanding this general notice requirement, for communities with more than 100 members, the bylaws may provide for a reasonable alternative to posting or mailing of notice for each board meeting, including publication of notice, provision of a schedule of board meetings, or the conspicuous posting and repeated broadcasting of the notice on a closed-circuit cable television system serving the homeowners’ association. However, if broadcast notice is used in lieu of a notice posted physically in the community, the notice must be broadcast at least four times every broadcast hour of each day that a posted notice is otherwise required. When broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda. The bylaws or amended bylaws may provide for giving notice by electronic transmission in a manner authorized by law for meetings of the board of directors, committee meetings requiring notice under this section, and annual and special meetings of the members; however, a member must consent in writing to receiving notice by electronic transmission.
Video/Audio Taping Meetings
1. No videotape or audiotape of Board meetings (monthly or annual) can be posted on any public medium, e.g personal websites, YouTube, paper etc. The Official Fawn Ridge website is a private site that only homeowners have access to and Board Approved tapings can be posted.
2. Anyone planning to use equipment to audiotape or videotape meetings must advise the board 2 weeks in advance, in writing to [email protected] or US Mail to 9739 Fawn Brook Circle North, Jacksonville, FL 32256.
3. The taping equipment and operator must be at least 25 feet from the table which board members are located.
4. Person or persons taping should conduct themselves professionally and will do nothing to cause disruptions during the meeting, e.g facial or body gesturing, or noises. If the person or persons recording cause any disruptions they will receive one verbal warning, and if there is a second infraction the person or persons recording will be asked to stop recording.
5. Any Infraction or violation of the videotaping/audiotaping posting will be sent to our attorney for further action, and to the Fining Committee which can fine up to $100.00 per day.
Florida Statute 720.306 – Meetings of members; voting and election procedures; amendments
(10) RECORDING
Any parcel owner may tape record or videotape meetings of the board of directors and meetings of the members. The board of directors of the association may adopt reasonable rules governing the taping of meetings of the board and the membership.